Nonprofit and Government Financial Operations Improvement Specialists

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BlogImage ChangeAgent smallWhen mapping the direction and strategy of your nonprofit, the ultimate goal is always mission fulfillment.  But are there habits and processes that need to change in order to see dramatic improvement?  

Are there change agents within the organization that have pointed to areas of deficiency who have been routinely told “not yet”?  Are there areas of the organization that are operating exactly as they did five years ago, ten years ago?  What about your accounting department?  Are they

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The following article was originally featured on the Nonprofit PRO website, December 2016.

The impact of nonprofit organizations in changing lives and communities for the better can never be fully calculated.

The wonderful goodness of combining the resources of knowledge, ability, funding, and delivery of service, in order to accomplish good - optimal assistance and transformation - is something nonprofit employees, funders, donors, advocates and volunteers should be proud of.

It could be said

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AccuFund primarily concerns itself with security and fraud prevention in its accounting products and takes that responsibility seriously.  Separation of duties, auditability and control are all considered in the design of the system.


If you are a senior financial person in your organization you may be expected to think more broadly about security and fraud including your website and the safety of website donations with credit card information.  One way to give your donors confidence is to

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When Rancho Simi Recreation and Park District replaced their accounting software system with AccuFund Online hosted solution, they immediately gained 750 hours a year time savings.  On average, Rancho Simi Recreation and Park District creates 125 purchase orders each month.  They estimate AccuFund Online saves them about a half hour for each one.  That's 62.5 hours saved each month, or 750 hours per year - that's over 18 weeks!

But that was only a start to the efficiencies gained from

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Your staff is on edge.  You’re exhausted and stressed.  The only thing you can think about is getting through month-end.  

If that sounds familiar, read on, because while it’s not unusual for us to come across nonprofit accountants who experience the professional equivalent of going under house arrest during period-end closes; it is completely unnecessary.

Painful closings are a symptom of inadequate accounting systems.  Inadequate systems make your life harder, not easier. 

Beyond

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It may not be at the top of your priority list but regular system reviews are key when it comes to ensuring that you are getting the most out of your investment.

Your financial systems are the bedrock of responsible stewardship and organizational transparency.  In addition, access to financial data when evaluating grants, applying for new grants, determining fundraising campaign effectiveness, tracking operational expenses, etc., is critical to serving your constituents now and in the

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Implementing best practices is the gift that keeps on giving.  Best practices incorporated into the workflow of your nonprofit system helps you work smarter and usually faster that makeshift manual activities.

When best practices are combined with automation and offer a significant savings in time and money – that’s the best possible scenario, and going paperless is an activity that delivers each of those benefits.

We saw such positive results with clients that we recently conducted a

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Nonprofits have more choices than they did a few years ago when it comes to operational software.  If you are shopping for new accounting software there’s a new consideration beyond features and functions:  is the best choice a cloud solution, a hosted solution or an on-premise solution?

  • On-premise is the traditional method of housing your software.  You license a solution that is installed on a server that resides physically within your organization. 
  • A hosted solution means that you
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Savvy donors want to make sure their gifts are being used properly and that the organizations they choose to champion are fiscally responsible and transparent.  GAAP compliance allows not only donors, but also creditors and other stakeholders, to view financial data in a format that is consistent from organization to organization.  

When it comes to GAAP Expense Rules, there are three things nonprofit organizations should be aware of when creating financial reports:

  1. Expense should be
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Representative Payees are government agencies, nonprofit organizations or a relative or friend who is appointed by the Social Security Administration to handle the Social Security matters of beneficiaries who are not able to handle their own financial affairs.

The SSA defines the responsibilities of the Representative Payee as:

• Determining the beneficiary's total needs and using the benefits received in the best interests of the beneficiary.
• Maintaining a continuing awareness of the

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Cloud Computing is at the top of the list for almost all organizations looking for their next fund accounting and donor management and fundraising systems – and for good reason. Cloud computing is the most revolutionary technology development since application software (once only available for mainframe computers) became available for personal computers and landed on the desktops of end users.

There are several hugely compelling aspects to cloud computing – in many cases it comes

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I recently read with interest an article by Gene Marks about how to make your CRM installation a success.  One of his points I thought applied equally well to your accounting system and that was "Invest in a Administrator".  I have repeatedly seen this be the difference between failure and success in client installations.

Like the CRM system that Gene is talking about, you make a significant investment in your accounting solution and it is a critical part of your organization, be it

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